Privacy Policy

• Privacy Policy

We, the International Association of Traffic and Safety Sciences (IATSS) has established the following privacy policy regarding the handling of users' personal information in its training program operation.

Article 1 (Definition of Personal Information)

"Personal information" refers to "personal information" as defined in the Personal Information Protection Law, and refers to information about a living individual that can identify the specific individual by name, date of birth, address, telephone number, contact information and other descriptions contained in the information, as well as information that can identify the specific individual from the information itself, such as appearance, fingerprints, voice print data, and the insurer's number on the health insurance card (personal identification information).

Article 2 (Method of Collection of Personal Information)

• When you visit our website, the IATSS acquires information such as the pages you visit, search keywords you use, date and time of use, type of terminal you use, IP address, etc.
• The IATSS acquires personal information such as name, place of employment, e-mail address, etc. when applying for an event, etc. held by the IATSS.
• The IATSS may ask for personal information such as name, address, telephone number, e-mail address, etc. when making inquiries to the IATSS or applying for a mailing.

Article 3 (Purpose of Collecting and Using Personal Information)

The purpose of collection and use of personal information by the Society is as follows.

• To analyze the acquired information on browsing history, devices used, etc., and consider appropriate content and methods of posting information, as well as to improve our web site for identification and management of participants at the time of an event.
• To provide information on events, etc.
• To respond to inquiries.

Article 4 (Provision of Personal Information to Third Parties)

1. The IATSS may provide personal information to third parties to the extent necessary to achieve the purposes listed in Article 3. In addition to the above, the IATSS will not provide personal information to any third party without obtaining prior consent, except in the following cases or when permitted by the Personal Information Protection Law or other laws and regulations.

• When required by law.
• When it is necessary to protect an individual's life, body, or property and it is difficult to obtain the consent of the individual.
• When it is especially necessary to improve public health or promote the sound growth of children, and it is difficult to obtain the consent of the person concerned.
• When it is necessary to cooperate with a national agency, a local government, or an individual or entity entrusted by such a government agency or local government in the execution of their legally prescribed duties, and there is a risk that obtaining the consent of the person in question will interfere with the execution of such duties.

2. Notwithstanding the provisions of the preceding paragraph, the IATSS may provide personal information (excluding personal information requiring special consideration, personal information obtained through deception or other wrongful means, and personal information provided to the Society by a third party under Article 27, Paragraph 2 of the Personal Information Protection Law) to a third party if the IATSS notifies or publicizes the following matters in advance and the Society has notified the Personal Information Protection Committee (except for personal information requiring special consideration, personal information obtained through deception or other wrongful means, and personal information provided by the Society to a third party pursuant to Article 27, Paragraph 2 of the Personal Information Protection Law).

• Name and address of the IATSS as a business operator handling personal information to be provided to a third party and name of the representative of the IATSS.
• The purpose of use includes provision of the information to a third party.
• Items of personal information provided to third parties.
• Method of obtaining personal information provided to third parties.
• Method of provision to third parties.
• To stop providing personal information that can identify the individual to a third party in response to the individual's request.
• Method of accepting the individual's request.
• Other matters prescribed by the Rules of the Personal Information Protection Commission as necessary to protect the rights and interests of individuals.

3. Notwithstanding the provisions of the preceding two paragraphs, in the following cases, the party to which the information is provided shall not be considered a third party.

• When the IATSS entrusts all or part of the handling of personal information within the scope necessary for the achievement of the purpose of use.
• When personal information is provided as a result of the succession of business due to merger or other reasons.
• In case personal information is to be used jointly with a specific person, a statement to that effect as well as the items of personal information to be jointly used, the scope of joint users, and the purpose of use by the user. and where the person is notified in advance of the name of the person responsible for the management of the personal information (the managing director of the IATSS) or the person is made easily aware of the name.

Article 5 (Disclosure of Personal Information)

When the IATSS is requested by a person to disclose personal information, we will disclose it to the person without delay by providing electromagnetic records or issuing a written document. However, if disclosure falls under any of the following, we may not disclose all or part of the information, and if we decide not to disclose it, we will notify you to that effect without delay.

• If there is a risk of harm to the life, body, property or other rights and interests of you or a third party.
• If there is a risk of significant hindrance to the proper conduct of IATSS's business
• Any other case that would be in violation of the law.

Article 6 (Correction and Deletion of Personal Information)

Person may request IATSS to correct, add to, or delete their personal information (hereinafter referred to as "correction, etc.") in accordance with the procedures established by IATSS if their personal information held by IATSS is incorrect. In such cases, the person may request that IATSS correct, add or delete the personal information in accordance with procedures established by IATSS.
If the IATSS determines that it is necessary to respond to a request from person under the preceding paragraph, the IATSS shall correct the relevant personal information without delay.
The IATSS will notify person without delay if it has made any correction in accordance with the provisions of the preceding paragraph or if it decides not to make such correction.

Article 7 (Suspension of Use of Personal Information)

1. If the IATSS is requested by a person to cease using or delete his or her personal information (hereinafter referred to as "Cease of Use, etc.") on the grounds that the personal information is being handled beyond the scope of the purpose of use, or that the information was obtained by wrongful means, the IATSS will investigate without delay.
2. If, based on the results of the investigation described in the preceding paragraph, the IATSS determines that it is necessary to respond to the request, it will suspend or the use of the personal information or delete the personal information without delay.
3. If IATSS suspends use of personal information or delete the personal information in accordance with the preceding paragraph or decides not to suspend use of personal information or delete the personal information, IATSS will notify person of this without delay.
4. Notwithstanding the previous two paragraphs, if it costs a lot of money to stop using the service or it is otherwise difficult to do so, and if alternative measures can be taken that are necessary to protect person's rights and interests, these alternative measures will be taken.

Article 8 (Management of personal information)

The IATSS will manage personal information as follows.

• When having employees handle personal information, we will provide necessary and appropriate supervision over the employees to ensure the safe management of the personal information.
• When providing personal information to or receiving personal information from a third party (excluding national agencies, local governments, independent administrative agencies, etc., and local independent administrative agencies, the same shall apply hereinafter in this section), based on the Personal Information Protection Act and Personal Information Protection Commission Rules, records will be created regarding necessary matters and retained for a specified period of time.
• We will take necessary and appropriate organizational, human, physical, and technical security control measures to prevent the leakage of personal information. In the event of a situation related to ensuring the security of personal information, such as a leak of personal information, the necessary matters shall be reported to the Personal Information Protection Commission and the person in accordance with the Personal Information Protection Act and Personal Information Protection Commission rules. Other alternative measures shall be taken.
• When outsourcing the handling of personal information, we will select an appropriate outsourcer, enter into a personal information protection contract with the outsourcer, and exercise necessary and appropriate supervision over the outsourcer.
• We will endeavor to keep personal information accurate and up-to-date within the scope necessary to achieve the purpose of use of personal information, and to delete such personal information without delay when it is no longer necessary to use it.

Article 9 (Security Management Measures)

The IATSS shall take necessary and appropriate measures to prevent leakage, loss or damage of personal information handled by the IATSS and to otherwise securely manage personal information and shall publish an outline or part of the measures it has taken on its website and respond to the individual in detail without delay upon his/her request. Please contact "Article 11 (Contact for Inquiries)" for more information on the security control measures taken by the IATSS.

Article 10 (Changes to the Privacy Policy)

1. The IATSS shall change the purpose of use of personal information as stipulated in Article 3 only when it is reasonably recognized that the purpose of use is related to the purpose of use before the change. In the event of a change in the purpose of use, the IATSS shall publicly announce the changed purpose on this website and notify the relevant parties of the changed purpose in a manner prescribed by the IATSS, unless otherwise permitted by the Personal Information Protection Law or other applicable laws and regulations.
2. Except for the case in the preceding paragraph, the contents of this Policy may be changed without notice to the relevant persons, except for the cases otherwise provided for in laws and regulations or in this Policy.
3. Unless otherwise specified by the IATSS, the revised Privacy Policy shall become effective from the time it is posted on the Website.

Article 11 (Contact for Inquiries)

If you have any questions about this policy, please contact the following office.